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Freedom Of Information
Information available from Sandwich Town Council under the Model Publication Scheme
Please click the > signs to expand each section.
| Information | How it can be obtained |
|---|---|
| Who's Who on the Council & its Committees | Website / Hard Copy |
| Contact details for the Council's Offices & Council Members | Website / Email / Hard Copy |
| Location Details of main the Council Offices Privacy & Cookie policy | Privacy Policy |
| Privacy & Cookie Policy | Website |
| Privacy Notice for Councillors | Privacy Notice for Councillors (pdf) |
| Staffing Structure | Website / Hard Copy |
| Information | How it can be obtained |
|---|---|
| Sandwich Town Council Annual Governance & Accountability Returns | Website / Hard Copy |
| Finalised Budget | Hard Copy |
| Precept | Hard Copy |
| Borrowing approval letter | Hard Copy |
| Financial Regulations | Website / Hard Copy |
| Financial Regulations Appendix 1 - June 2013 | Website / Hard Copy |
| Grants given and received | Hard Copy |
| List of current contracts awarded and value of the contract | Hard Copy |
| Members' allowances and expenses Regulations | Website / Hard Copy |
| Members' allowances Travel and Subsistence | Website / Hard Copy |
| Sandwich Town Council Reserves Policy | Website/ Hard Copy |
| Information | How it can be obtained |
|---|---|
| Timetable of meetings (Council, any committee/sub-committee meetings) | Website / Hard Copy |
| Agendas of meetings | Website / Hard Copy |
| Minutes of meetings (as above) - From January 2020 this will be included with the Agenda, for reports prior to this paper copies can be requested from the Town Clerk - Nb. this will exclude information that is properly regarded as private to the meeting | Email / Hard Copy |
| Reports presented to council meetings - Nb. this will exclude information that is properly regarded as private to the meeting | Hard Copy |
| Responses to planning applications | Available on website as included in minutes of Council meetings |
| Responses to Consultations | Available on website as included in minutes of Council meetings |
| Policies and procedures for the conduct of Council business: | |
|---|---|
| Information | How it can be obtained |
| Anti - Fraud,Corruption and Theft policy | Hard Copy / Anti Fraud, Corruption and Theft policy |
| Communication Protocol | Hard Copy / Communication Protocol (pdf) |
| Social Media Policy for Members | Hard Copy / Social Media Policy April 2018 (pdf) |
| Procedure for Communication with the Media | Hard Copy / Procedure for Communication with the Media (pdf) |
| Standing Orders | Hard Copy / Standing Orders Nov 2022 (pdf) |
| Protocol for Pre-Meetings | Hard Copy / Protocol for Pre-Meetings (pdf) |
| Committee and Sub-committee terms of reference | Hard Copy / Terms of Reference |
| Delegated authority in respect of officers | Hard Copy |
| Code of Conduct for Members | Hard Copy / Kent Code of Conduct for Members (pdf) |
| Protocol for Public Participation | Hard Copy / Public Participation (pdf) |
| Policy for Public Filming, Recording or Otherwise Reporting at Council & Committee Meetings | Hard Copy / Public, Recording Meetings (pdf) |
| Sandwich Town Council and Sandwich Toll Bridge Fund - Metal Detecting Policy | Hard Copy / Metal Detecting Policy (pdf) |
| Equal Opportunities Policy | Hard Copy / Equal Opportunities (pdf) |
| Policies and procedures for the provision of services and about the employment of staff: | |
| Internal policies relating to the delivery of services/job descriptions | Hard Copy |
| Disability Discrimination Policy | Hard Copy |
| Equality and diversity policy | Hard Copy |
| Health and safety policies | Hard Copy |
| Recruitment policies | Hard Copy |
| Freedom of Information Policy | Hard Copy / Freedom of Information Policy (pdf) |
| Requests for Information Form | Hard Copy / Requests to access information (pdf) |
| Complaints procedures (including those covering requests for information and operating the publication scheme) | Hard Copy / Complaints Procedure (pdf) |
| Other Policies: | |
| Community Engagement Strategy | Hard Copy / Community Engagement Strategy (pdf) |
| Information security policy | Hard Copy / Information Security Policy (pdf) |
| Data Retention Policy (records retention, destruction and archive) | Hard Copy / Data Retention (pdf) |
| General Data Protection Regulation (GDPR) | Hard Copy / Privacy Notice (pdf) |
| Data protection policies | Hard Copy / Data Protection policy (pdf) |
| Schedule of charges (for the publication of information) | Hard Copy |
| Information | How it can be obtained |
|---|---|
| Any publicly available register or list (if any are held this should be publicised, in most circumstances existing access provisions will suffice) | Hard Copy |
| Assets Register | Hard Copy |
| Disclosure Log (indicating the information that has been provided in response to requests, recommended as good practice, but may not be held by parish councils) | Hard Copy |
| Register of members' interests | Website Link to D.D.C. |
| Register of gifts and hospitality | Hard Copy |
| Current Information | How it can be obtained |
|---|---|
| Allotments | Hard Copy |
| Burial grounds and closed churchyards | Not Applicable |
| Community centres and village halls | Hard Copy |
| Parks, Playing Fields and Recreational Facilities | Hard Copy |
| Seating, litter bins, clocks, memorials and lighting | Not Applicable |
| Bus shelters | Hard Copy |
| Markets | Hard Copy |
| Public conveniences | Hard Copy |
| Agency agreements | Not Applicable |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Not Applicable |
Additional Information
| Any information that is not itemised by the lists above will be published here. | |
Schedule of Charges - The charges apply for requests under both the Freedom of Information Act (FOIA) and the Environmental Information Regulations 2004 (EIR).
| Type of Charge | Description | Basis of Charge |
|---|---|---|
| Disbursement cost | Photocopying at 5p per sheet (black & white) | Actual cost 5p per sheet |
| Postage | Actual cost of Royal Mail standard 2nd Class |