Freedom Of Information

Information available from Sandwich Town Council under the Model Publication Scheme

Please click the > signs to expand each section.

Who we are & what we do (Organisational information, structures, locations & contacts)

InformationHow it can be obtained
Who's Who on the Council & its CommitteesWebsite / Hard Copy
Contact details for the Council's Offices & Council MembersWebsite / Email / Hard Copy
Location Details of main the Council Offices Privacy & Cookie policyPrivacy Policy
Privacy & Cookie PolicyWebsite
Privacy Notice for CouncillorsPrivacy Notice for Councillors (pdf)
Staffing StructureWebsite / Hard Copy

What we spend & how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

InformationHow it can be obtained
Sandwich Town Council Annual Governance & Accountability ReturnsWebsite / Hard Copy
Finalised BudgetHard Copy
PreceptHard Copy
Borrowing approval letterHard Copy
Financial RegulationsWebsite / Hard Copy
Financial Regulations Appendix 1 - June 2013Website / Hard Copy
Grants given and receivedHard Copy
List of current contracts awarded and value of the contractHard Copy
Members' allowances and expenses RegulationsWebsite / Hard Copy
Members' allowances Travel and SubsistenceWebsite / Hard Copy
Sandwich Town Council Reserves PolicyWebsite/ Hard Copy

What our priorities are & how we are doing (Strategies & plans, performance indicators, audits, inspections & reviews)

InformationHow it can be obtained
Mission Statement and Business Plan 2019 / 2023Website / Hard Copy
Minutes of the Annual Town MeetingWebsite / Hard Copy

How we make decisions (Decision making processes and records of decisions)

InformationHow it can be obtained
Timetable of meetings (Council, any committee/sub-committee meetings)Website / Hard Copy
Agendas of meetingsWebsite / Hard Copy
Minutes of meetings (as above) - From January 2020 this will be included with the Agenda, for reports prior to this paper copies can be requested from the Town Clerk - Nb. this will exclude information that is properly regarded as private to the meetingEmail / Hard Copy
Reports presented to council meetings - Nb. this will exclude information that is properly regarded as private to the meetingHard Copy
Responses to planning applicationsAvailable on website as included in minutes of Council meetings
Responses to ConsultationsAvailable on website as included in minutes of Council meetings

Our policies and Procedures (Current written protocols, policies, and procedures for delivering our services and responsibilities)

Policies and procedures for the conduct of Council business:
InformationHow it can be obtained
Anti - Fraud,Corruption and Theft policyHard Copy / Anti Fraud, Corruption and Theft policy
Communication ProtocolHard Copy / Communication Protocol (pdf)
Social Media Policy for MembersHard Copy / Social Media Policy April 2018 (pdf)
Procedure for Communication with the MediaHard Copy / Procedure for Communication with the Media (pdf)
Standing OrdersHard Copy / Standing Orders Nov 2022 (pdf)
Protocol for Pre-MeetingsHard Copy / Protocol for Pre-Meetings (pdf)
Committee and Sub-committee terms of referenceHard Copy / Terms of Reference
Delegated authority in respect of officersHard Copy
Code of Conduct for MembersHard Copy / Kent Code of Conduct for Members (pdf)
Protocol for Public ParticipationHard Copy / Public Participation (pdf)
Policy for Public Filming, Recording or Otherwise Reporting at Council & Committee MeetingsHard Copy / Public, Recording Meetings (pdf)
Sandwich Town Council and Sandwich Toll Bridge Fund - Metal Detecting PolicyHard Copy / Metal Detecting Policy (pdf)
Equal Opportunities PolicyHard Copy / Equal Opportunities (pdf)
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services/job descriptionsHard Copy
Disability Discrimination PolicyHard Copy 
Equality and diversity policyHard Copy
Health and safety policiesHard Copy
Recruitment policiesHard Copy
Freedom of Information PolicyHard Copy / Freedom of Information Policy (pdf)
Requests for Information FormHard Copy / Requests to access information (pdf)
Complaints procedures (including those covering requests for information and operating the publication scheme)Hard Copy / Complaints Procedure (pdf)
Other Policies:
Community Engagement StrategyHard Copy / Community Engagement Strategy (pdf)
Information security policyHard Copy / Information Security Policy (pdf)
Data Retention Policy (records retention, destruction and archive)Hard Copy / Data Retention (pdf)
General Data Protection Regulation (GDPR)Hard Copy / Privacy Notice (pdf)
Data protection policiesHard Copy / Data Protection policy (pdf)
Schedule of charges (for the publication of information)Hard Copy


Lists and Registers (Currently maintained lists and registers only)

InformationHow it can be obtained
Any publicly available register or list (if any are held this should be publicised, in most circumstances existing access provisions will suffice)Hard Copy
Assets RegisterHard Copy
Disclosure Log (indicating the information that has been provided in response to requests, recommended as good practice, but may not be held by parish councils)Hard Copy
Register of members' interestsWebsite Link to D.D.C.
Register of gifts and hospitalityHard Copy

The services we offer (information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current InformationHow it can be obtained
AllotmentsHard Copy
Burial grounds and closed churchyardsNot Applicable
Community centres and village hallsHard Copy
Parks, Playing Fields and Recreational FacilitiesHard Copy
Seating, litter bins, clocks, memorials and lightingNot Applicable
Bus sheltersHard Copy
MarketsHard Copy
Public conveniencesHard Copy
Agency agreementsNot Applicable
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)Not Applicable

Additional Information

Any information that is not itemised by the lists above will be published here.

Schedule of Charges - The charges apply for requests under both the Freedom of Information Act (FOIA) and the Environmental Information Regulations 2004 (EIR).

Type of ChargeDescriptionBasis of Charge
Disbursement costPhotocopying at 5p per sheet (black & white)Actual cost 5p per sheet
 PostageActual cost of Royal Mail standard 2nd Class

Emergency Contacts

View the emergency plan telephone numbers for the Sandwich Area. 

Kent Resilience Forum

Download the household emergency plan checklist in PDF

Find Your Council's Contact Details

View Sandwich Town Council's contact details for any further information.
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